Ok sorry been extremely busy and I haven't been able to post. I have been corresponding w/ Scott though. I believe our little HT will be the 1st stop. I do like the idea of breaking it up into smaller groups. I can tell you right now that 20 people will not fit in our HT room unless of course you have people standing in the kitchen and breakfast area, which I anticipate anyway. I have limited seating in the actual "theatre room" but everyone else can sit in the breakfast area which looks into the HT room. For everyone else it's standing room only and basically that means they will be standing around the breakfast area and kitchen area.
One thing I do ask is that you do take off your shoes and don't laugh at the ghetto blanket that will be covering the back doors window. I haven't found something to emit the light from that window on the back door.
I plan on having a spreadsheet/document that lists everything we have in the HT as well as what we have done so far. (not really all that much, just your basic HT room) We plan on adding a border to the screen as well as painting one of the walls in the HT room but that won't be done in time for the meet.